Coordinating exchanges between units is handled at the District level. Working with the District Kernel or District Executive, or even just between units, you can transfer items among yourselves. What the Council office needs is something in writing, and email counts, stating what the exchanges were and between whom, so we can make changes to the units’ invoices. This might help those who have chocolate items that weren’t sold; however, the unit receiving that chocolate is taking the risk of receiving melted product.
In order for a unit to see their online sales, they need to follow the directions on the attached form. If a Scout is not showing up in the unit, but should be, have the Scout update their unit type and number in their account profile. A lot of questions are revolving around Scouts that joined a troop, but their online account is still showing them in a pack. If a Scout is missing completely, we would need an order number from someone who bought from them to send to Trails End, so they can track down where he is and correct it.
Placing Orders – Popcorn
Some people are thinking that they have to use the Trail’s End tool, where they enter every Scout’s name and order. They do not need to do this, but they can, if they want to. They could just order what they need and skip that part. Remember that if a unit has leftover popcorn from their Show & Sell sale, they can put that towards their Take Order needs and only order what they are missing.
Placing Orders – Prizes
We created a form for units to use to identify their $1,500 Club Members. Though the Council should be getting this info on the rosters units turn in, they could use this form to identify those who sold $1,500 or more and have earned the fishing trip. $600 level prizes (fishing pole) are ordered on the prize website, order item number 100. Fishing poles will be available at popcorn pick up. The Council ID is 347MC. Prizes should be chosen based on what was sold by a Scout through Show & Sell, Take Order, and Online sales. For online sales use dates from August 23, 2014 through November 3, 2014 to determine what counts for prizes.
This can be accessed through the Trail’s End site. Do worry about the flight theme they are using. We went with a fishing theme. Our prizes are to be ordered through this site.
Returns are at the Council Office this Saturday, 11/1, from 8 am to 11 am.
705 Ginesi Drive, Morganville, NJ 07751.
Take Order popcorn distribution is at Sunny Delight (10 Corn Road, Dayton, NJ) on 11/15.
Commission percents will be updated after all sales are entered, so we know if someone hit their goal or not. This will be done prior to the popcorn distribution, so everyone will have an up to date invoice at that time.
Commissions for online sales will be paid in January/February, so we have the whole year of sales accounted for. Checks will be mailed to the Committee Chair on record for the unit.